Skip to main content
Posted August 25, 2026

Legal Assistant & Executive Support to the CEO

Gateway Terminal
Wellesley, MA Full Time
Reference: GatewayTerminal1473

The Legal & Executive Assistant to the CEO provides high-level executive support to the Chief Executive Officer while also providing administrative and legal support to the Company’s in-house Legal Department. This position requires exceptional organization, discretion, responsiveness, and judgment, with the ability to manage confidential and sensitive matters across both executive and legal functions.

Legal Department Support

  • Provide administrative and legal support to the Company’s in-house Legal Department.
  • Assist with the preparation, organization, execution, and maintenance of contracts, agreements, corporate records, and other legal documents.
  • Maintain legal files, contract records, corporate governance documents, and other department records.
  • Coordinate document execution, electronic signatures, and distribution of completed agreements.
  • Assist with contract administration and tracking of key dates, renewals, and other contractual obligations.
  • Support corporate governance activities, including preparation and maintenance of Board and committee materials, resolutions, minutes, and corporate records.
  • Coordinate with outside counsel, business leaders, and other internal stakeholders regarding legal matters and documentation.
  • Support legal due diligence and document management related to acquisitions, financings, and other corporate transactions.
  • Assist with regulatory, compliance, licensing, and other legal department initiatives as needed.
  • Handle confidential and attorney-client privileged information with appropriate discretion.
  • Provide general administrative and project support to members of the Legal Department as needed.

Executive Support to the CEO

  • Manage the CEO’s calendar, including scheduling and coordinating internal and external meetings.
  • Coordinate travel arrangements, itineraries, and related logistics.
  • Prepare and organize meeting materials, correspondence, presentations, and other documents as needed.
  • Process expense reports and assist with other routine administrative matters.
  • Coordinate meetings and communications with senior leaders, Board members, and external stakeholders.
  • Assist with meeting logistics and track follow-up items as requested.
  • Maintain organized files, records, and contact information.
  • Assist with company meetings, events, and other executive-related activities.
  • Support Wellesley office administrative needs including mail, office supplies, etc.
  • Handle confidential and sensitive information with discretion.
  • Provide general administrative support and assist with special projects as requested.

Job Requirements

  • Bachelor’s degree, paralegal certificate, or equivalent combination of education and relevant experience preferred.
  • 3–5+ years of experience in a legal assistant, executive assistant, or similar administrative support role.
  • Experience working in or supporting an in-house legal department preferred.
  • Experience providing administrative support to senior executives preferred.
  • Familiarity with contracts, corporate records, legal documents, and legal terminology.
  • Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
  • Excellent written and verbal communication skills.
  • Strong judgment and demonstrated ability to handle confidential and sensitive information with discretion.
  • Proactive, dependable, and able to work independently with appropriate direction.
  • Strong interpersonal skills and ability to interact professionally with executives, Board members, employees, outside counsel, and external business partners.
  • Proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
  • Ability to adapt to changing priorities and work effectively in a fast-paced environment.
  • Ability to work a hybrid schedule with a minimum of three (3) days per week in the office, with additional in-office presence as business needs require.

Sign up for Job Alerts