Legal Assistant (Construction Litigation)

Gerber Ciano Kelly Brady LLP is seeking a Legal Assistant with 3+ years of experience in construction-related litigation to join our team. The Legal Assistant will provide advanced administrative and legal support to attorneys handling construction litigation matters across the firm’s footprint, ensuring the smooth operation of case management, document preparation, court filings, and client coordination.

The ideal candidate will possess a strong legal background and experience supporting construction-related litigation matters. This individual will have superior organizational skills and a proactive approach to managing attorney schedules, case deadlines, and litigation progress. Professionalism, discretion, attention to detail, and the ability to manage multiple high-volume, deadline-driven matters are essential. A team-oriented mindset, coupled with the ability to work independently, will be key to succeeding in this role

Overall Responsibilities:

• Provide comprehensive administrative and legal support to attorneys handling construction-related litigation matters.
• Draft, prepare, format, proofread, and revise litigation documents, including correspondence, pleadings, discovery demands and responses, motions, subpoenas, mechanic’s liens, bond claims, and settlement documents.
• Assist with electronic filing in State and Federal Courts while maintaining client confidentiality and ensuring the secure handling of documents.
• Communicate with courts, clients, contractors, experts, opposing counsel, and co-counsel while keeping attorneys updated on case developments and deadlines.
• Manage attorney calendars and proactively coordinate court appearances, depositions, inspections, meetings, and other case-related deadlines.
• Coordinate with court reporters, interpreters, experts, and other litigation vendors as needed.
• Organize and maintain construction-related case materials, including contracts, change orders, project correspondence, plans, specifications, payment records, and other project documentation.
• Open and close files, ensuring that documentation is organized and accessible, and scan, save, and file documents within the firm’s document management system.
• Perform data entry, process expense reports and check requests, and manage large mailings.
• Transcribe dictation, type documents, and arrange travel accommodations as necessary.
• Record and securely maintain client information, assist with attorney marketing initiatives, and provide overflow support to other attorneys as needed.
• Collaborate on team projects, follow established workflow procedures, and perform general administrative and clerical duties as required.

Qualifications:

• At least 3 years of experience supporting construction-related litigation matters.
• Associate’s degree or higher preferred.
• Knowledge of construction litigation terminology, procedures, and documentation.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams.
• Proficiency with document and case management systems and other legal software applications.
• Knowledge of State and Federal Court electronic filing procedures in CT and MA, with additional experience in NY and other states as a plus.
• Strong attention to detail, communication, organizational, and multitasking skills.
• Ability to anticipate schedules and deadlines and move projects forward proactively.
• Exceptional planning, prioritization, and time-management skills.
• Ability to work effectively under deadlines and remain flexible when responding to unforeseen demands.
• Experience working in a high-volume legal environment is preferred.