Corporate Paralegal

Position Summary: We are seeking a highly organized and proactive Paralegal to serve as a key member of the Corporate Legal Department and primary support to the General Counsel. This role combines corporate governance, entity management, legal project management, litigation management, compliance, contract administration, and special project support. The ideal candidate will bring strong corporate and litigation experience while also possessing the versatility to support a wide variety of legal and business matters across the organization.

Key Responsibilities: 

Corporate Compliance: 

• Assist in developing, implementing, and maintaining corporate compliance policies and procedures. 
• Monitor changes in relevant laws and regulations and advise the General Counsel and Assistant General Counsel on necessary updates to compliance programs. 
• Prepare and maintain corporate records, including minutes of board meetings, resolutions, and other corporate documents. 

Entity Management:

• Manage the full lifecycle of domestic legal entities, including formations, dissolutions, mergers, conversions, withdrawals, and reinstatements.
• Prepare and file entity formation documents, annual reports, amendments, assumed name certificates, and other state registrations.
• Maintain entity management databases and organizational charts, tracking ownership structures, members, officers, registered agents, and jurisdictional requirements.
• Monitor entity compliance calendars and ensure timely completion of annual filings, law firm renewals, and reporting obligations.
• Coordinate with the accounting department, external tax consultants, and outside counsel regarding corporate structure changes, entity compliance matters, and governance requirements.
• Maintain and retrieve corporate records, certificates, EIN documentation, and regulatory filings in support of audits, financing transactions, and business operations.

Litigation & Legal Support

• Monitor and track litigation, claims, and other escalated legal matters managed by the General Counsel and outside counsel.
• Maintain litigation calendars, legal hold records, status reports, and matter management databases.
• Coordinate the collection of documents and information responsive to discovery requests, subpoenas, and internal investigations.
• Provide administrative and legal support to Litigation Counsel, including assistance with drafting discovery responses, pleadings, and matter summaries, as needed.
• Facilitate communication between internal stakeholders, outside counsel, insurers, and the General Counsel Team regarding active legal matters.

Transactional Work: 

• Conduct entity due diligence and assist with corporate transactions, acquisitions, restructurings, and post-closing integration activities.
• Assist in the negotiation, drafting, and review of transactional documents. 
• Assist in due diligence investigations and prepare reports for review by the General Counsel. 
• Coordinate and facilitate the business documentation around transactions, ensuring all necessary documentation is executed and filed appropriately. 

Communication and Coordination: 

• Serve as a liaison between the General Counsel Team and internal departments, external counsel, and regulatory agencies. 
• Manage and prioritize incoming correspondence, emails, and calls, ensuring timely responses and follow-ups. 
• Organize and maintain legal files and databases, ensuring all documents are easily accessible and up to date. 

Administrative Support: 

• Schedule and coordinate meetings, appointments, and travel arrangements for the General Counsel and Assistant General Counsel. 
• Prepare and distribute meeting agendas, minutes, and other related documents. 
• Handle confidential and sensitive information with the utmost discretion and professionalism. 

Qualifications: 

Education:

• Bachelor's degree in paralegal studies, business administration, or a related field is desired.
• Paralegal certification from an accredited institution is preferred. 

Experience:

• 5+ years of paralegal experience, in a law firm setting, corporate legal department, or both.
• Corporate governance, contract management, compliance, and risk management experience is desired.
• Experience managing complex litigation matters, discovery, document collection, trial preparation, subpoenas, and coordination with outside counsel is highly preferred.
• Experience supporting employment, commercial, regulatory, transactional or other business-related legal matters isa plus.

Skills & Competencies:

• Strong understanding of corporate law, compliance regulations, litigation and business transactions.
• Exceptional organizational skills and attention to detail. 
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. 
• Proficiency in Microsoft Office Suite, cloud-based file management systems and legal research tools.  
• Comfort working in an evolving environment with a high level of discretion and professionalism.

Interpersonal Skills:

• Strong written and verbal communication skills, with the ability to convey complex information clearly and professionally.
• Collaborative mindset and ability to build effective working relationships across departments.
• Proactive and responsive approach to supporting team needs and managing tasks.
• Ability to remain composed and effective in challenging or high-pressure situations.
• Comfortable navigating change and shifting priorities with a positive attitude.
• Takes ownership of tasks and proactively seeks ways to add value.
• Eager to learn and understand new concepts, especially in cross-functional settings.
• Reliable and consistent in meeting deadlines and delivering quality work.
• Exercises sound decision-making, especially when handling confidential or complex matters.

Preferred Background:

• Generalist background, with experience incorporate law, personal injury, complex commercial litigation, employment law, insurance defense, intellectual property or other diverse area of law.
• Experience working directly with senior executives, General Counsel, or C-suite leadership.
• Proven ability to function as a legal department "utility player," supporting a broad range of legal and business initiatives.
• Experience implementing legal processes, matter management systems, or operational improvements.
• Skilled in using Excel for data tracking and analysis, PowerPoint for executive-level presentations, and process mapping tools to document and improve internal workflows in support of legal and operational initiatives.

Physical Requirements:

• Office environment with normal business hours necessary to satisfactorily perform job functions.
• Stationary Position – Must be able to remain in a stationary position up to 50% of the time.
• Move or Traverse – This position needs to occasionally move about inside the office to access file cabinets, meeting rooms, office machinery, etc. May occasionally ascends/descends the stairs to get to other floors, cafeteria and parking area.
• Dexterity – constantly operates a computer and other office machinery such as a copy machine/printer.
• Move, Transport, Position, Put, Install, Remove - Occasionally moves supplies weighing up to 10 pounds for various presentation and event needs.
• Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information - The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess - The ability to observe details at close range (within a few feet of the observer).

Benefits and Perks:

• Medical, dental, vision
• Company paid Life and AD&D Insurance
• Company Paid STD (with no waiting period)
• Option to purchase additional LTD, Life, and AD&D Insurance
• Voluntary Critical Illness, Accident, and Hospital Indemnity Coverage
• 401(k) with company contributions
• Paid Time Off
• 10 Company Holidays
• Tuition Reimbursement