Legal Executive Assistant (Full-Time)

Job Title: Legal Executive Assistant

Employer Description:
The Miccosukee Tribe of Indians of Florida is a federally recognized Native American Tribe located between Miami and Naples, Florida, in commuting distance of both coasts. As a consequence of its unique legal status, the Tribe is a sovereign “domestic dependent nation” that can regulate its own lands and waters. The Tribe administers nearly 500,000 acres of traditional lands, mostly within the Everglades and Big Cypress wetlands, and has a variety of revenue-generating enterprises, including a casino, resort, golf course, ecotourism, and agricultural leases, mostly within Miami-Dade and Broward Counties. The Tribe has approximately 600 citizens, and administrative headquarters are located in the Miccosukee Reserved Area within Everglades National Park, at 3770 Old Tamiami Trail, Miami, FL 33194.

Position Description:
The Office of the General Counsel provides legal and practical support to the Miccosukee Tribe of Indians of Florida, including Tribal leadership, the Business Council, Tribal departments, Tribal enterprises, and members of the Miccosukee community. We are seeking a Legal Executive Assistant to provide direct administrative, executive, and legal-support assistance to the General Counsel.

This position is best suited for someone who is highly organized, proactive, dependable, discreet, service-oriented, and willing to learn. Prior legal experience is helpful, but it is not the primary requirement. The right personality, judgment, attitude, and fit are essential.

This is a service position. The Legal Department serves the Tribe, its leadership, departments, enterprises, and community members. The successful candidate must be comfortable helping with a wide variety of tasks, shifting priorities, handling sensitive information, and approaching each day with flexibility, professionalism, and a willingness to help wherever needed.

The role will include traditional administrative and executive-support tasks, including scheduling, calendar management, document preparation, filing, scanning, record organization, correspondence, procurement and payment processing, tracking deadlines and approvals, meeting preparation, and follow-up. The position may also involve assisting with legal-adjacent matters under attorney supervision, including forms, letters, court-related paperwork, subpoenas, records requests, proof of income or address letters, traffic or billing issues, and other community-member requests.

The ideal candidate will be motivated, thoughtful, resourceful, patient, and practical. This person should be able to anticipate needs, follow through on assignments, communicate clearly, stay organized in a busy environment, ask questions when needed, and take pride in helping matters move forward.

The successful candidate must also be respectful of the unique cultural, governmental, and community-centered environment of a sovereign Tribal Nation and open to learning about the Tribe’s customs, values, governance structure, and the important role the Legal Department plays in supporting and protecting the interests of the Tribe.

Primary Responsibilities:
Responsibilities may include, but are not limited to:

• Providing administrative, executive, and legal-support assistance to the General Counsel.
• Managing calendars, scheduling, travel coordination, meeting logistics, and follow-up.
• Preparing, proofreading, formatting, scanning, filing, and organizing documents and records.
• Tracking deadlines, signatures, approvals, invoices, procurement requests, payments, and pending matters.
• Assisting with correspondence, forms, letters, memoranda, reports, subpoenas, and records requests.
• Communicating with Tribal departments, enterprises, outside counsel, vendors, agencies, courts, and community members as directed.
• Assisting Tribal community members with legal-adjacent and administrative matters under attorney supervision.
• Supporting special projects, urgent matters, and the day-to-day needs of the Legal Department.
• Maintaining confidentiality and exercising discretion at all times.
• Performing other duties as assigned.

Ideal Candidate Qualities:
The Legal Department is seeking someone who is proactive, helpful, organized, flexible, resourceful, trustworthy, patient, professional, and motivated. The ideal candidate should be comfortable working independently, supporting a small team, learning new processes, assisting community members respectfully, and helping the office run more efficiently.

Qualifications:

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Prior experience as an executive assistant, administrative assistant, legal assistant, paralegal, office coordinator, case manager, records assistant, or similar support role preferred.
• Prior legal experience is helpful but not required.
• Strong organizational, communication, and computer skills required.
• Ability to draft, proofread, format, and organize written materials.
• Ability to manage confidential and sensitive information with discretion.
• Ability to work in a fast-paced environment and balance multiple priorities.
• Ability to interact professionally with leadership, departments, outside parties, and community members.
• Must be dependable, professional, and willing to assist with a broad range of tasks.
• Must be comfortable working 100% in person at the Miccosukee Administration Building in the Central Everglades and must have a reliable daily commute.
• Must reside in Miami-Dade, Broward, Monroe, or Collier County, or be willing to commute or relocate within a reasonable time after hiring.

Work Location:
This position is based at the Miccosukee Administration Building in the Central Everglades, approximately 18 miles west of the Miccosukee Casino. This is a full-time, 100% in-person position. Remote or hybrid work is not available for this role.

Applicants should understand that the location requires a reliable commute to the Everglades and may be farther than a typical office commute for many candidates. Candidates should be comfortable with the location and able to report to work in person on a daily basis.

Application Materials:
Interested applicants should submit a resume and, if available, a brief cover letter explaining their interest in the position and why they believe they would be a strong fit for a service-oriented support role within the Office of the General Counsel.