Supervisory Legal Assistant (Office Automation)

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

As needed, additional positions may be filled using this announcement.



If selected for this position, you will join a well-respected team that is responsible for a full range of legal assistant duties. As a first level Supervisory Legal Assistant (Office Automation), you will serve as a supervisor of subordinate staff assigned to Civil Division in the Los Angeles Office of the United States Attorney's Office for the Central District of California. Typical work assignments will include:

• Provide administrative and technical supervision to support staff who provide technical and legal assistant services to one or more Assistant United States Attorneys (AUSAs).
• Develop and train all new legal assistants and clerical staff assigned.
• Revise work schedules to meet changes in workload considering factors such as constantly changing deadlines, case priority, availability of staff, and processing time requirements.
• Create and provide verbal and/or written instructional guidelines for the performance of tasks in the division.
• Advise employees of their performance requirements of their position, complete mid year progress review reports, and prepare annual performance evaluations.
• Participate in hiring applicants, recommend promotions, reassignments, awards, step increases, disciplinary actions and resolve grievances that can be resolved at the supervisory level.
• Provide a variety of direct legal support assistance service to AUSA staff to include preparing and processing a variety of complex legal clerical work.
• Provide a variety of direct clerical and administrative support to include assigning and monitoring the closing of case files, maintains calendar of assigned active cases.
• Produce a variety of written documents and materials using a wide range of office software applications.
• Acts as document manager for floor, maintaining storage room(s) and file cabinets.
• Answer technical questions.
• Review, accepts, amends or rejects work for which quality standards may not yet have been established.
• Oversees attendance and leave, approves sick leave and coordinates annual leave and vacation schedules.
• Advises disciplinary, performance or leave abuse problems to the Chief of Criminal Division.

Responsibilities will increase and assignments will become more complex as your training and experience progress.
To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

GS-9: To be eligible at the GS-9 level, you must have at least one full year of specialized experience equivalent to the GS-8 level in Federal service. Specialized Experience: One full year of specialized experience equivalent to the GS-8 level. Specialized experience is defined as experience performing the following types of duties: planning work schedules, distributing work and expeditious handling priority work; recommending administrative and technical procedures, and reviewing for accuracy the work of subordinates with respect to various complex legal clerical documents, such as, subpoenas and writs.