Legal Administrative Specialist (In-Court Services)

This position is located in the Office of the Chief Immigration Judge, Executive Office for Immigration Review, U. S. Department of Justice. The Legal Administrative Specialist provides a range of legal support functions to include review and processing of documents, maintenance of case files, and coordination of proceedings for master calendar hearings.

This is a Competitive Service position; additional positions may be filled from this announcement within 90 days of certificate issuance. ARE YOU USING EDUCATION TO QUALIFY? Education must be accredited by an accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). You MUST provide transcripts or other documentation to support your educational claims. Applicants can verify accreditation by clicking here. All education claimed by applicants will be verified by the appointing agency accordingly. (Note: If you are selected for this position based on education, an official transcript will be required, prior to your first day.) You must meet all qualification requirements by the closing date of this announcement.

Special Instructions for Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in accredited U.S. education programs; or full credit has been given for the courses at a U.S. accredited college or university. For further information, click here.

Translated transcripts are required.
You must submit a transcript, which may be unofficial, as long as it contains a full listing of courses, credit earned, grade and grade-point-average, subject area, degree(s) earned, and dates of award.

If you are using education to qualify for this position, or education is required:

1. Your transcript must come from a nationally accredited educational institution recognized by the Department of Education.
2. If submitting a foreign transcript, you must have the transcript reviewed by an approved foreign education review organization recognized by the Department of Education. Your transcript must also be in English or have an English translation included.

As a Legal Administrative Specialist (In-Court Services) GS- 0901-9/11, your typical work assignments may include the following under supervision:

• Organizing case files for Master Calendar Hearings;
• Generating, assembling and providing required case files to the Immigration Judge;
• Providing assistance with processing inquiries, legal notices and calendaring processes and procedures;
• Processing legal correspondence and legal documents;
• Processing motions, petitions, and other legal documentation;
• Preparing reports and maintain/edit case related data and information using an automated information system.

In order to qualify for the Legal Administrative Specialist (In-Court Services) 0901 -09 position, you must meet the following minimum qualifications:

Specialized Experience: Applicants must have at least one year (12 months) of specialized work experience, at the GS-7 or equivalent level performing 3 of the 4 following duties:

• Generating, pulling, organizing, assembling, and providing required information in a case management environment;
• Experience with managing case management systems
• Processing legal correspondence and legal documents
• Processing inquiries, notices, and scheduling matters.

(Your resume must CLEARLY demonstrate this experience.)

OR

Education: You must have successfully completed a master's or equivalent graduate degree, or 2 full academic years of progressively higher-level graduate education leading to a master's or equivalent graduate degree, or LL.B. or J.D., that demonstrates the knowledge, skills, and abilities necessary to do the work of the position. (You must submit a copy of your transcripts for verification.)

OR

Combination of Education and Experience: Must have a combination of experience and education which totals 100% of the necessary experience and education needed to qualify for this position. (Only graduate education beyond one year, i.e., 18 semester hours, may be combined with experience under this provision.)

NOTE: You must submit a copy of your transcripts for verification.

In order to qualify for the Legal Administrative Specialist (In-Court Services) 0901 -11 position, you must meet the following minimum qualifications:

Specialized Experience: Applicants must have at least one year (12 months) of specialized work experience, at the GS-9 or equivalent level performing 3 of the 4 following duties:

• Generating, pulling, organizing, assembling, and providing required information in a case management environment;
• Analyzing and evaluating administrative records for final adjudication;
• Processing inquiries, notices, and scheduling matters in a high-volume environment
• Processing documents related to legal proceedings.

(Your resume must CLEARLY demonstrate this experience.)

OR

Education: Must have successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree, or LL.M., that demonstrates the knowledge, skills, and abilities necessary to do the work of the position.(You must submit a copy of your transcripts for verification.)

OR

Combination of Education and Experience: Must have a combination of experience and education which totals 100% of the necessary experience and education needed to qualify for this position. (Only graduate education beyond one year, i.e., 18 semester hours, may be combined with experience under this provision.)

NOTE: You must submit a copy of your transcripts for verification.

(Your resume must CLEARLY demonstrate this experience if you select this option)

You MUST meet all qualification requirements, including time-in-grade, by the closing date of this announcement, (06/30/2026).

Your resume must support your responses to the application questionnaire and the qualification requirements. Failure to do so may result in an ineligible rating.See the Required Documents section for important notes about what must be included in your resume.
After you submit this application, you will receive an e-mail informing you that a USA Hire assessment is required of you. You will have 48 hours from the closing date of this announcement (06/30/2026) to complete the assessment as this assessment is part of your application.

Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).