Sr Corporate Paralegal
- Corporate & Governance Support
- Assist attorneys with corporate governance matters, including preparation of board, committee, and subsidiary materials.
- Maintain corporate records, minute books, resolutions, entity charts, and related documentation.
- Prepare corporate documents for attorney review and execution, including written consents, resolutions, secretary's certificates, certificates of incumbency, and officer certifications; coordinate signature collection and maintain final, fully executed versions.
- Maintain and regularly update subsidiary organizational charts, director/officer lists, and related corporate data; respond to internal and external requests for corporate information (e.g., good standing, authorized signers, entity details) in a timely, accurate manner.
- Support entity management, including formations, dissolutions, qualifications, and ongoing compliance; prepare and submit annual, biennial, and other periodic state filings (e.g., annual reports/statements of information) and follow up with
- Secretaries of State, Departments of Taxation, and other government agencies to confirm status and resolve issues.
- Interface with third party vendors and service providers, including entity management firms, corporate governance platforms, registered agents, transfer agents, and outside counsel.
- Transactional & Legal Document Support
- Draft and revise routine legal documents, correspondence, and agreements under attorney supervision.
- Assist with M&A and other transactions by organizing diligence materials, tracking deliverables, and preparing closing binders.
- Manage execution, filing, and distribution of legal documents.
- Research & Analysis
- Conduct legal and factual research using internal and external resources.
- Summarize findings clearly and concisely for attorney review.
- Track regulatory and legal developments as directed.
- Legal Operations & Coordination
- Coordinate with internal business partners to collect information and documentation needed for legal matters.
- Assist with responses to internal requests, audits, and regulatory inquiries.
- Leverage legal technology (e-signature, document management, entity management, and workflow tools) to improve speed and accuracy; comfort evaluating and using emerging tools, including AI-enabled features, in a responsible and confidential manner.
- Improve and maintain legal processes, templates, and workflows to enhance efficiency.
- Support escheatment matters, including coordination of required filings, documentation tracking, and responses to internal information requests, in collaboration with Legal and business partners.
- Shareholder & Investor Relations Support
- Serve as a point of contact for routine shareholder inquiries, coordinating with Legal, Investor Relations, and outside agents as appropriate.
- Prepare and respond to shareholder requests, including coordinating transactions or transfers, document requests, and ownership confirmations.
- Maintain records of shareholder communications, requests, and responses.
- Escalate sensitive, novel or potentially contentious shareholder matters to attorneys.
- Document & Matter Management
- Organize, maintain, and retrieve electronic and physical legal files.
- Ensure accurate recordkeeping and version control.
- Support the Legal Department with matter tracking and reporting.
- General Legal Support
- Support multiple attorneys simultaneously while prioritizing assignments.
- Handle sensitive and confidential information with professionalism and discretion.
- Perform other related duties as assigned to support the Legal Department.
- Excellent organizational, communication, and time management skills.
- Ability to manage competing deadlines in a fast-paced environment.
- High level of discretion, judgment, and attention to detail.
- Strong interpersonal skills and professionalism when partnering with attorneys, business stakeholders, outside counsel, and government agencies.
- Technology-forward mindset, including proficiency with Microsoft 365 tools and comfort learning new software (e.g., document management, entity management, e-signature), including AI-enabled tools, while maintaining confidentiality.
- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
- High Diploma or GED equivalent and minimum of 5 years of paralegal experience, preferably in a law firm or in-house legal department, with strong knowledge of legal terminology, document drafting, and legal processes, and experience supporting corporate, transactional, or governance work.
- Paralegal certificate or bachelor's degree, law firm experience supporting corporate, securities, litigation, or regulatory practices; experience working with document management systems; experience with entity management platforms and/or board or governance tools such as CSC, Diligent, or similar systems, including maintaining complex subsidiary structures; and comfort working across multiple practice areas and with senior stakeholders.
Valley National Bank is a regional bank with a national outlook, providing a full suite of commercial, consumer, private banking, insurance and wealth management financial services products and services. We are a purpose driven organization that values sound governance, thoughtful risk management, innovation, and collaboration across the enterprise.
The Legal Department plays a critical role in supporting the Bank’s strategic objectives, regulatory obligations, and day-to-day business operations. We are seeking an experienced Corporate Paralegal to support our growing legal team and help streamline legal work traditionally handled by attorneys, allowing lawyers to focus on higher value strategic matters.
This role is well suited for a law firm trained paralegal interested in transitioning into an in-house environment while maintaining exposure to complex, substantive legal work.
Position Summary
The Corporate Paralegal would be a member of the Office of the Corporate Secretary while also providing direct support to attorneys across the Legal Department, including Corporate & Securities, Governance, M&A, Regulatory, and other practice areas as needed. The role focuses on drafting, document management, legal research, coordination, governance-related support, and administrative legal support that reduces attorney workload and improves efficiency across the department.
The ideal candidate is detail oriented, proactive, comfortable working independently, and experienced in fast paced legal environments. This role requires strong judgment, discretion, and the ability to manage multiple priorities while meeting deadlines.
Primary focus will be on corporate governance, entity management, and shareholder relations.
40In addition to financial compensation, we offer a robust suite of benefits tailored to meet diverse employee needs based on eligibility criteria. These include comprehensive health care and insurance plans, retirement savings options, tuition and adoption reimbursement programs, paid time off, mental health support, and other valuable benefits programs. Further details regarding total compensation and benefits will be shared during the hiring process.
