Legal Secretary

Reports To: Office Administrator

Responsibilities:

• Prepare and edit legal documents and correspondence including letters, memos, briefs, pleadings, discovery, and reports.
• Organize and maintain electronic and/or paper files.
• Maintain and track schedules, deadlines and calendars.
• Schedule meetings and conferences.
• Coordinate travel arrangements.
• Answer incoming telephone calls.
• Enter, edit and/or finalize billable time and client billings, adhering to Outside Counsel Guidelines for multiple clients.
• Research and respond to inquiries and requests for information.
• Maintain confidentiality of work product.
• Provide other support as necessary.

Skills and Qualifications:

• Proficiency in Microsoft Office Suite, particularly Excel, along with experience using video conferencing platforms in a professional environment.
• Knowledge of ABA Litigation Codes for proper assignment to matters.
• Experience with Electronically Stored Information (ESI) is preferred.
• Ability to work independently and collaboratively with other team members.
• Ability to handle and adjust to competing deadlines and priorities.
• Strong attention to detail and excellent organizational skills.
• Client service focused.
• Some overtime may be required.
• Prior litigation experience required, including experience with electronic filing systems in state and federal courts in Alabama.
• High school diploma or equivalent required.